This is a Property Administrator | Multiple opportunities role with MacKillop Family Services based in Blacktown, NSW, AU MacKillop Family Services Role Seniority - junior, mid level More about the Property Administrator | Multiple opportunities role at MacKillop Family Services Are you passionate about joining an organisation dedicated to making a meaningful difference in the lives of children and adolescents who have experienced trauma? At MacKillop Family Services, we provide more than a roof over someone’s head. We create homes that are safe, nurturing, and filled with possibility. Every child in our care comes to us through the Child Protection system, and each one deserves to be seen, heard, and given the chance to heal and thrive. A new exciting opportunity has become available to join Mackillop Family, based in Blacktown, NSW. This role sits within the Corporate Services Property Team and reports to the Property Officer. ABOUT THE ROLE: The Property Administrator plays a key role in keeping our property operations running smoothly, supporting maintenance coordination, contractor management, invoicing, and accurate recordkeeping across a diverse property portfolio. Working within established procedures, you’ll maintain property systems, process documentation, and respond to day‑to‑day property enquiries - ensuring timely service delivery, precise data management, and clear communication between internal teams and external contractors. KEY RESPONSIBILITIES: As a Property Administrator, you will: Support the Property team with day‑to‑day administration and documentation Log and track maintenance requests to ensure timely resolution Assist with contractor and supplier coordination and records Process invoices and enter data accurately and on time Maintain clear, up‑to‑date property and maintenance records Respond to routine property enquiries and escalate when required Provide general administrative support across the team Complete other reasonable duties as needed We are currently recruiting 1x full-time ongoing position and 1x 12-month maximum-term position with the opportunity to go to 18 months. KEY REQUIREMENTS: To be successful in this role, you will have: Previous experience in a similar role - Property administration in non-for profit / government sector is highly regarded Strong organisation & time management skills Ability to work independently and as part of a team Willingness to follow policies, procedures & workplace standards Proficient in Microsoft Office & administration systems Please address the full Key Selection Criteria outlined in the PD as part of your application. You must have: Valid and current Driver’s Licence; Satisfactory Criminal History Check (paid for by MacKillop); Valid Employee Working with Children Check; Valid and current NDIS Workers Screening Check (for risk assessed / client facing roles). MacKillop can assist successful candidates with their application. We value the unique knowledge, perspectives, and cultural contributions of First Nations peoples. Your experience and insights are important to us, and we strongly encourage Aboriginal and Torres Strait Islander candidates to apply. For more information, please contact: Stephen Key at stephen.key@mackillop.org.au WHAT WE OFFER: SCHADS Administration (Level 2) $34.58 - $37.73 – Dependent on qualifications & experience More money in your pocket – up to $18,550 per year, which allows you to reduce the amount of tax you pay. Wellbeing that matters - Free, confidential support for mental, physical, financial and social wellbeing. Sanctuary Organisation - MacKillop’s work is underpinned by the Sanctuary Model, an evidence supported, whole of organisation framework that brings our values to life. The model reinforces our ability to create a safe environment that teaches people to cope effectively with stress and trauma, and to heal. First Nations career pathways - Warrungarli Strategy supporting recruitment, retention and professional development Community & connection - Opportunity to join Ngindaay Guumaldanha, our Aboriginal Staff Network OUR COMMITTMENT: MacKillop celebrates and draws strength from diversity and respects the dignity of all people. Every person at MacKillop has the right to be safe and to be treated justly. We value every person’s ability, cultural or linguistic backgrounds, ethnicity, sexual orientation, gender identity, gender expression, intersex status, relationship status, religious or spiritual beliefs, socio-economic status, and age. It is our goal that MacKillop Family Services continues to evolve as a culturally safe, culturally competent, and welcoming organisation to Aboriginal and Torres Strait Islander children, young people, families, and communities. Shortlisting for this position may commence immediately so please submit your application as soon as possible. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the MacKillop Family Services team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities ️ Supporting property administration ️ Logging maintenance requests Processing invoices Key Strengths Property administration experience ⏰ Strong organisation and time management skills Proficiency in Microsoft Office and administration systems Team collaboration ️ Communication skills Attention to detail A Final Note: This is a role with MacKillop Family Services not with Hatch.
